1. Who We Are (Data Fiduciary)

Global Tamizhan Foundation is a non-profit registered Public Charitable Trust established under Indian Trust laws, headquartered in Erode District, Tamil Nadu, India. For the purposes of the Digital Personal Data Protection Act 2023 and other applicable data protection regulations, Global Tamizhan Foundation acts as the Data Fiduciary.

Official Registered Address: 4/19, Perumampalayam, Vellottamparappu (TP), Pasur VIA, Erode, Tamil Nadu 638154, India.
Official Contact Email: legal@globaltamizhanfoundation.org
Official Helpline: +91 99525 08577

2. Personal Data We Collect

We collect only relevant, necessary personal data when voluntarily provided by you through our website or direct offline initiatives:

• Volunteer Enrollment: Full legal name, gender, date of birth / age, primary contact number, WhatsApp number, email address, blood group (essential for emergency voluntary blood donor matching), native place/district, and current residential address.
• Contact & Public Inquiries: Name, email address, subject matter, and message content submitted via our inquiry desks.
• Institutional MoU & CSR Inquiries: Organization or institution name, liaison officer designation, official email address, phone number, and proposed collaboration scope.
• Marathon & Runner Registrations (Global Tamizhan Runners): Runner full name, postal delivery address, T-shirt size, contact number, timing verification screenshots (Strava/GPS), and finish photos for official E-BIB and medal dispatch.
• Donations & Contributions: Contributor full name, phone number, donation amount, transaction reference / UTR number, and mode of payment (UPI / Direct Bank Transfer). Note: All electronic banking transactions are processed externally through official UPI apps or banking rails; we never request, process, or store credit/debit card numbers, CVVs, or banking PINs.
• Technical & Log Data: Non-personally identifiable technical telemetry, including browser type, device operating system, referring URL, and approximate geolocation derived via standard Google Firebase web hosting logs.

3. Legal Grounds for Processing

We process personal data solely on lawful grounds recognized under the DPDP Act 2023:

• Explicit Consent: Provided voluntarily when submitting volunteer applications, CSR inquiries, or contact messages.
• Legitimate Charitable Uses: Facilitating voluntary community services, coordinating emergency blood donation requests, disaster relief, and issuing official charitable donation receipts.
• Legal Compliance: Maintaining accounting, statutory audit, and tax records mandated under Indian Trust regulations and Income Tax laws.

4. How We Use Your Information

• To evaluate and onboard volunteers across athletic, medical, environmental, and youth development wings.
• To maintain our 24/7 volunteer emergency blood donor registry to respond to urgent hospital requests across Tamil Nadu.
• To issue and transmit verifiable Trust donation acknowledgment receipts and audit records via WhatsApp or Email.
• To execute bilateral institutional Memorandums of Understanding (MoU) with colleges, schools, hospitals, and academies.
• To send critical announcements regarding the upcoming Global Tamizhan Marathon 2026, social drives, or disaster response campaigns.

5. Zero Commercial Sale or Rental of Data

We maintain a strict zero-tolerance policy against commercial data exploitation. Global Tamizhan Foundation does not sell, rent, lease, trade, or monetize your personal information to any third-party marketing agency, data broker, or commercial advertiser under any circumstances.

6. Data Storage, Security & Retention

We employ robust administrative, technical, and physical safeguards:

• Transit Encryption: All communications between your browser and our website are encrypted using standard 256-bit SSL/TLS protocols (HTTPS).
• Infrastructure: Hosted on Google Firebase's secure enterprise cloud infrastructure adhering to ISO/IEC 27001, SOC 1/2/3 standards.
• Form Submissions: Processed through secure form gateways (FormSubmit.co) directly into encrypted trust email inboxes.
• Retention: Personal data is retained only for the duration necessary to fulfill charitable, operational, and statutory audit obligations, after which it is securely expunged or anonymized.

7. Cookies & Local Storage

Our website uses minimal, essential browser local storage strictly for functional preferences (such as remembering cookie consent and push notification preferences). We do not deploy intrusive third-party behavioral advertising or retargeting cookies. You can manage cookie preferences at any time via your browser settings.

8. Your Rights as a Data Principal (DPDP Act 2023)

In compliance with Indian and international data privacy norms, you possess the following rights:

• Right to Access: Request a summary of personal data held by the Trust and processing activities undertaken.
• Right to Correction & Updation: Request correction of inaccurate, incomplete, or outdated personal records.
• Right to Erasure: Request the deletion of your personal data from our active records (subject to statutory audit and tax record retention laws).
• Right of Grievance Redressal: Access to a readily available grievance resolution mechanism.
• Right to Nominate: Designate a representative to exercise rights in the event of incapacity or demise.

To exercise any of these rights, email your request to legal@globaltamizhanfoundation.org. We will process and respond to verified requests within thirty (30) calendar days.

9. Third-Party Links & Integrated Services

Our platform interfaces with trusted service providers for non-profit operations:

• Google Firebase Hosting: Web infrastructure and CDN (Google Privacy Policy).
• FormSubmit: Form transmission pipeline (FormSubmit Privacy).
• Cloudinary & Google Fonts: Secure static asset delivery.
• Banking & UPI Rails: Bank transfer settlements via Canara Bank, Axis Bank, and National Payments Corporation of India (NPCI) protocols.

10. Children's Privacy

While our youth athletic programs and marathon events welcome young athletes, minors under 18 years of age must register or submit personal details only with the explicit knowledge and verifiable consent of a parent or legal guardian.

11. Updates to this Privacy Policy

We may update this Privacy Policy periodically to reflect evolving legal precedents, regulatory mandates, or charitable platform enhancements. The "Last Updated" date at the top of this document indicates the effective date of revisions.

12. Grievance Redressal & Contact Desk

For any questions, clarifications, or grievances regarding our data protection practices:

Grievance Officer / Trust Central Office
Global Tamizhan Foundation (A Registered Public Charitable Trust)
4/19, Perumampalayam, Vellottamparappu (TP), Pasur VIA, Erode, Tamil Nadu 638154, India
Email: legal@globaltamizhanfoundation.org
Phone / WhatsApp: +91 99525 08577 (10:00 AM – 6:00 PM IST, Monday to Saturday)

1. Organization & Constitution

Global Tamizhan Foundation is a registered Public Charitable Trust established under Indian Trust laws, operating from Erode District, Tamil Nadu, India. The Trust is dedicated exclusively to non-profit social welfare, sports development, youth empowerment, emergency blood coordination, traditional martial arts promotion, road safety, and humanitarian aid.

Sports & Athletics Wing: The Trust operates Global Tamizhan Runners as its dedicated athletic collective responsible for organizing the annual state-level athletic flagship event, the Global Tamizhan Marathon 2026. All guidelines, terms, and policies formulated herein apply equally to all sporting initiatives, marathon participants, and runners.

2. Eligibility & Acceptance of Terms

By accessing this platform, you affirm that you are at least 18 years of age, or if a minor, are accessing the site under the supervision of a parent or legal guardian who agrees to these Terms. If you do not agree with any part of these Terms, you must discontinue using this website immediately.

3. Acceptable Use Policy

Users agree to utilize this platform solely for lawful, non-commercial, and legitimate community welfare purposes. You expressly agree that you shall NOT:

• Submit false, fraudulent, defamatory, or misleading information via volunteer forms, contact desks, or CSR inquiries.
• Attempt to compromise the security, integrity, or availability of the website through automated bots, scrapers, malware, denial-of-service (DoS) attacks, or vulnerability scanning.
• Impersonate any trustee, coordinator, volunteer, or representative of Global Tamizhan Foundation.
• Use the Trust name, emblems, logos, or content for unauthorized commercial solicitations or fundraising campaigns without prior written authorization.

4. Volunteer Participation Terms

Registration as a volunteer with Global Tamizhan Foundation is an expression of voluntary civic commitment. You acknowledge and understand that:

• Honorary Status: Volunteer registration is strictly honorary and does NOT create an employment contract, agency, joint venture, or partnership with the Trust.
• No Financial Compensation: Volunteer activities are rendered on a voluntary basis without expectation of monetary salary, wages, or commercial compensation.
• Code of Conduct: Volunteers must uphold the highest standards of integrity, respect, and discipline during all public rallies, blood donation drives, sports meets, and community relief campaigns.
• Discretionary Onboarding: The Board of Trustees reserves the absolute right to approve, assign, reassign, or revoke volunteer credentials or coordinator roles at its sole discretion.

5. Intellectual Property Rights

All materials on this website—including but not limited to the brand name "Global Tamizhan Foundation", "Tamizhan Marathon", Trust emblems, vector graphics, original text, design stylesheets, photographs, and multimedia assets—are the exclusive intellectual property of Global Tamizhan Foundation or its licensors, protected under the Copyright Act 1957 and Trade Marks Act 1999 of India. No portion may be reproduced, modified, or distributed for commercial purposes without prior express written consent.

6. Voluntary Charitable Donations

All monetary contributions made via UPI, QR code, or direct bank transfer to the Trust’s official bank account are voluntary charitable donations. Terms governing donations, receipt generation, and refund eligibility are detailed in our Donation & Pricing Policy, Refund & Cancellation Policy, and Shipping & Delivery Policy, which are incorporated herein by reference.

7. Third-Party Websites & Payment Links

This website may contain links to external third-party platforms (such as UPI apps, Google Maps, Facebook, Instagram, YouTube, LinkedIn, or event timing partners like NovaRace). Global Tamizhan Foundation exercises no control over, and assumes no responsibility for, the content, security, or privacy practices of external third-party sites.

8. Disclaimers & Limitation of Liability

This website and all associated services are provided on an "AS IS" and "AS AVAILABLE" basis without warranties of any kind, either express or implied. While we take diligent precautions to maintain platform accuracy and security, Global Tamizhan Foundation, its Trustees, officers, coordinators, and volunteers shall not be liable for any direct, indirect, incidental, consequential, or punitive damages arising from the use of, or inability to use, this website or external banking gateways.

9. Indemnification

You agree to defend, indemnify, and hold harmless Global Tamizhan Foundation, its Board of Trustees, executives, coordinators, and volunteers from any claims, liabilities, losses, damages, or legal expenses (including reasonable attorneys' fees) arising from your violation of these Terms or infringement of third-party rights.

10. Modifications to Terms

The Trust reserves the right to amend, update, or replace these Terms and Conditions at any time without prior individual notice. Any modifications become effective immediately upon posting on this website. Your continued use of the site following the posting of changes constitutes acceptance of the revised Terms.

11. Governing Law & Dispute Jurisdiction

These Terms and Conditions shall be governed by, construed, and enforced in accordance with the laws of the Republic of India. In the event of any legal dispute, controversy, or claim arising out of or in connection with this website, the Trust, or its operations, the parties irrevocably submit to the exclusive jurisdiction of the competent civil courts located in Erode, Tamil Nadu, India.

12. Contact Information

For any legal or governance inquiries regarding these Terms:

Secretariat & Legal Desk
Global Tamizhan Foundation (A Registered Public Charitable Trust)
4/19, Perumampalayam, Vellottamparappu (TP), Pasur VIA, Erode, Tamil Nadu 638154, India
Email: legal@globaltamizhanfoundation.org
Helpline: +91 99525 08577

1. Nature of Financial Contributions

All financial transactions executed on this website via instant UPI QR code, UPI ID (9952508577@okbizaxis), direct bank transfer (Canara Bank account), or authorized payment gateway aggregators constitute 100% voluntary charitable donations.

These transactions do not constitute commercial sales, purchases of merchandise, or fees for commercial services. No consideration, profit, or commercial dividend is transferred to the donor in exchange for their charitable contribution.

2. Currency & Pricing Structure

• Currency of Transaction: All transactions on this platform are denominated, calculated, and processed strictly in Indian National Rupees (INR ₹).
• Preset Donation Tiers: For donor convenience, suggested voluntary tiers of ₹500, ₹1,000, and ₹2,500 are provided on the donation desk.
• Custom Contribution Amounts: Donors have the complete freedom to enter any voluntary custom contribution amount based on their personal philanthropic capacity.
• Zero Platform Fee: Global Tamizhan Foundation charges zero platform processing fees or convenience charges for direct UPI and bank transfers. 100% of the contributed sum reaches the Trust account.

3. Direct Utilization of Funds

Every rupee received by the Trust is deployed strictly in furtherance of the charitable public welfare objectives outlined in our registered Trust Deed:

• Youth Sports & Marathon Development: Providing athletic footwear, sports kits, specialized track coaching, and state-level marathon opportunities for rural athletes.
• 24/7 Voluntary Blood Donor Network: Coordinating emergency blood requirements with government and private hospitals across Tamil Nadu, maintaining active donor registries, and organizing voluntary blood donation camps.
• Youth Mental Health & Anti-Drug Drives: Conducting youth counseling sessions, anti-drug de-addiction marathons, school awareness rallies, and traffic road safety campaigns.
• Humanitarian & Ecological Welfare: Tree sapling plantation drives across rural school campuses, educational assistance for underprivileged students, and humanitarian food relief.

4. Official Receipts & Tax Exemption Disclosures

Transparency and accountability are the bedrock of our public charitable trust:

• Formal Trust Receipts: Every donor is entitled to receive an official Trust Donation Receipt bearing the Trust’s legal name, registration details, registered address, and Permanent Account Number (PAN).
• Receipt Delivery: Receipts are delivered electronically in PDF format via email or WhatsApp within 24 to 48 hours of transaction verification.
• Tax Exemption Status: The Trust operates in accordance with applicable provisions of the Indian Income Tax Act. Donors seeking tax documentation or clarification on Section 80G certificates may contact our finance desk directly.

5. Authorized Payment Channels

Donations and contributions to Global Tamizhan Foundation are governed by strict statutory transparency standards:

• Instant UPI QR & Digital VPA: Verified digital payment gateway integration for direct voluntary philanthropic support.
• Direct Trust Bank Account: Dedicated Public Charitable Trust Bank Account (Nationalized Bank) is undergoing final statutory PAN and KYC allotment. Bank transfer credentials will be published immediately upon completion. For corporate CSR settlements or wire queries, contact: donate@globaltamizhanfoundation.org.

6. Contact Desk for Donation Inquiries

For any questions regarding contributions, corporate CSR partnerships, or receipts:

Donation & Accounts Liaison Desk
Global Tamizhan Foundation (A Registered Public Charitable Trust)
4/19, Perumampalayam, Vellottamparappu (TP), Pasur VIA, Erode, Tamil Nadu 638154, India
Email: donate@globaltamizhanfoundation.org
Helpline: +91 99525 08577 (10:00 AM – 6:00 PM IST, Monday to Saturday)

1. General Rule: Non-Refundable Donations

As a registered Public Charitable Trust under Indian law, all donations received by Global Tamizhan Foundation are immediately earmarked, allocated, and committed towards active social welfare projects, emergency blood donor mobilization, and sports events.

Consequently, donations once completed, settled, and credited to the Trust’s bank account are strictly non-refundable and non-cancellable under normal circumstances. We urge all donors to exercise due diligence and verify their contribution amounts prior to confirming any electronic transfer.

2. Exceptions for Technical & Banking Errors

The Trust recognizes that electronic banking failures or accidental glitches may occasionally take place. Global Tamizhan Foundation will review, investigate, and process refund claims under the following strictly verified exceptional conditions:

• Duplicate Transaction (Double Debit): A banking network latency or technical gateway glitch caused the donor’s bank account to be debited more than once for a single intended donation.
• Erroneous Excess Amount: An accidental typographical error in the donation amount (e.g., entering an extra zero, such as ₹25,000 instead of ₹2,500) where the donor immediately alerts the Trust.
• Unauthorized / Fraudulent Account Debit: Verified unauthorized, fraudulent use of the donor’s bank account or payment instrument prior to account blockage, substantiated by formal banking documentation.

3. Refund Claim Window & Required Documentation

Donors must submit a formal refund request strictly adhering to the following protocol:

• Claim Window: The refund request must be formally submitted within seven (7) calendar days from the transaction timestamp. Requests received after seven days cannot be entertained, as the funds will have already been deployed into grassroots relief or sports initiatives.
• Submission Method: Send an official email to accounts@globaltamizhanfoundation.org with the subject line "Refund Request - [12-Digit UTR Number]".
• Mandatory Information & Proof:
  1. Full legal name, phone number, and email address of the donor.
  2. Copy of the bank debit confirmation, bank account statement, or UPI transaction screenshot clearly displaying the 12-digit UTR/Reference number, date, and exact time.
  3. A clear written statement explaining the nature of the error (e.g., duplicate transaction proof).

4. Verification, Audit & Settlement Timelines

• Verification Stage: Our finance team will review the claim and reconcile the transaction against the Trust's bank statements within three (3) to five (5) business days.
• Disbursement Timeline: Once the duplicate or erroneous charge is validated, the refund will be initiated directly back to the original source bank account or UPI VPA within seven (7) to ten (10) business days.
• Method of Refund: Refunds are never disbursed in cash or to third-party accounts; they are exclusively credited to the originating source instrument per Indian banking anti-money-laundering (AML) standards.

5. Cancellation Policy

Because voluntary donations are executed in real time via electronic banking rails (UPI / NEFT / IMPS), a donation cannot be halted, revoked, or cancelled once the donor's bank has transmitted the credit to the Trust. Any claims regarding erroneous transfers must follow the refund procedure described above.

6. Contact Desk for Accounts & Refunds

For immediate assistance regarding payment discrepancies:

Finance & Refund Settlement Desk
Global Tamizhan Foundation (A Registered Public Charitable Trust)
4/19, Perumampalayam, Vellottamparappu (TP), Pasur VIA, Erode, Tamil Nadu 638154, India
Email: accounts@globaltamizhanfoundation.org
Helpline: +91 99525 08577 (10:00 AM – 6:00 PM IST, Monday to Saturday)

1. Scope of Services & Delivery Modes

Global Tamizhan Foundation operates both digital non-profit community welfare initiatives and structured athletic sports events (such as the Global Tamizhan Marathon 2026). Fulfillment is categorized into two distinct channels:

• Digital Fulfillment (Voluntary Charitable Donations): Instant or near-instant electronic delivery.
• Physical Fulfillment (Sports Events & Marathon Merchandise): Physical shipping via registered domestic logistics partners.

2. Digital Fulfillment for Donations (No Physical Shipping)

For all voluntary donations made toward the Trust’s general charitable fund, blood network, or humanitarian drives:

• No Physical Goods: Standard donations do not involve the shipment, courier, or delivery of any physical commercial goods.
• Electronic Donation Receipt (E-Receipt): An official digital receipt in PDF format bearing the Trust’s registration details and PAN is dispatched electronically to the donor’s verified email address or WhatsApp number within 24 to 48 hours of transaction confirmation.
• Delivery Cost: Digital fulfillment is executed 100% free of charge.

3. Physical Fulfillment for Marathon Registrations & Race Kits

For participants registered in organized sports events, including the Global Tamizhan Marathon 2026:

• Eligible Physical Deliverables: Depending on the participant's registered race category and selected kit tier, physical items may include an official premium Dri-FIT running T-shirt, personalized bib (E-BIB/Physical BIB), Finisher Medal, printed certificate, and event partner mementos.
• Shipping Logistics Partners: Deliveries across Tamil Nadu and India are dispatched through reliable, registered domestic couriers including India Post (Speed Post), The Professional Couriers, ST Courier, and DTDC.
• Dispatch Window: Race kits are typically packaged and dispatched 10 to 14 business days prior to race day to ensure timely delivery before the run window opens. For virtual runs, finisher medals are dispatched within 7 to 14 business days following the successful upload and verification of timing data (Strava/GPS screenshots) onto the timing portal.

4. Tracking, Shipping Charges & Address Accuracy

• Consignment Tracking: Once a race kit is dispatched, an automated tracking number (AWB) is transmitted to the participant via SMS and/or WhatsApp, allowing real-time tracking through the courier partner’s portal.
• Shipping Charges: Delivery fees (if applicable for outstation or special courier requests) are transparently disclosed and itemized during the event registration checkout process. Standard event entry fees generally incorporate domestic standard shipping within India.
• Participant Responsibility: Participants are strictly responsible for providing accurate, complete delivery addresses, including door/flat number, street, landmark, correct 6-digit postal PIN code, and an active mobile number. The Trust is not liable for delivery delays or returns resulting from incorrect or incomplete addresses.
• Re-dispatch of Returned Parcels: Parcels returned due to incorrect address or consignee unavailability may be re-dispatched upon payment of nominal re-shipping charges by the participant.

5. Damaged or Missing Parcels

In the rare event that a received race kit or medal is physically damaged during transit, the participant must notify our logistics desk within forty-eight (48) hours of delivery with clear photographic evidence. Upon verification, a replacement kit or medal will be dispatched at no additional charge.

6. Contact Logistics & Fulfillment Desk

For any tracking inquiries or delivery assistance:

Logistics & Event Fulfillment Desk
Global Tamizhan Foundation (A Registered Public Charitable Trust)
4/19, Perumampalayam, Vellottamparappu (TP), Pasur VIA, Erode, Tamil Nadu 638154, India
Email: support@globaltamizhanfoundation.org
Helpline / WhatsApp: +91 99525 08577 (10:00 AM – 6:00 PM IST, Monday to Saturday)